104 lines
5.3 KiB
Text
104 lines
5.3 KiB
Text
Business Process: Supplier Compliance Check
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START
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|- [Task: 1000] Supplier Registered
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| Team: Procurement
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| Description:
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| A new supplier was registered in the system or an existing supplier requires a periodic compliance review.
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| The supplier data and documents are available for initial compliance screening.
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| |-- [Event: 10] Start Compliance Check (Supplier forwarded for compliance screening) --> [Task: 1100] Initial Compliance Screening
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|- [Task: 1100] Initial Compliance Screening
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| Team: Compliance Office
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| Description:
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| The supplier is screened against basic compliance criteria such as sanctions lists,
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| embargo countries, and internal blacklists.
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| |-- [Event: 10] Request Additional Data (Missing or unclear compliance data) --> [Task: 1150] Request Supplier Documents
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| |-- [Event: 20] Screening Passed (No critical compliance issues identified) --> [Task: 1200] Detailed Compliance Review
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| |-- [Event: 30] Screening Failed (Critical compliance violation identified) --> [Task: 1900] Compliance Rejected
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|- [Task: 1150] Request Supplier Documents
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| Team: Procurement
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| Description:
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| Additional compliance-related documents are requested from the supplier,
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| such as certificates, declarations, or ownership information.
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| |-- [Event: 10] Documents Received (Requested documents provided by supplier) --> [Task: 1100] Initial Compliance Screening
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| |-- [Event: 20] Cancel Request (Supplier does not respond or withdraws) --> [Task: 1950] Compliance Cancelled
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|- [Task: 1200] Detailed Compliance Review
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| Team: Compliance Office
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| Description:
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| A detailed compliance assessment is performed including ESG criteria,
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| export control regulations, anti-corruption policies, and human rights standards.
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| |-- [Event: 10] Update Assessment (Compliance assessment updated) --> [Task: 1200] Detailed Compliance Review
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| |-- [Event: 20] Escalate to Legal (Potential compliance risks identified) --> [Task: 1300] Legal Review
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| |-- [Event: 30] Approve Compliance (Supplier compliant) --> [Task: 1400] Compliance Approved
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|- [Task: 1300] Legal Review
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| Team: Legal Department
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| Description:
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| Legal reviews identified compliance risks and evaluates contractual,
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| regulatory, and reputational impacts.
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| |-- [Event: 10] Request Clarification (Additional clarification required) --> [Task: 1150] Request Supplier Documents
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| |-- [Event: 20] Approve with Conditions (Supplier approved under conditions) --> [Task: 1450] Conditional Approval
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| |-- [Event: 30] Reject Supplier (Unacceptable compliance risk) --> [Task: 1900] Compliance Rejected
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|- [Task: 1400] Compliance Approved
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| Team: Compliance Office
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| Description:
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| The supplier has passed all compliance checks and is approved
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| for sourcing and export-related business activities.
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| |-- [Event: 10] Notify Procurement (Approval communicated to Procurement) --> [Task: 1500] Supplier Activated
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|- [Task: 1450] Conditional Approval
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| Team: Compliance Office
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| Description:
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| The supplier is approved with specific conditions such as periodic audits,
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| volume limits, or restricted product categories.
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| |-- [Event: 10] Accept Conditions (Conditions acknowledged by Procurement) --> [Task: 1500] Supplier Activated
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| |-- [Event: 20] Reject Conditions (Conditions not acceptable) --> [Task: 1900] Compliance Rejected
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|- [Task: 1500] Supplier Activated
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| Team: Procurement
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| Description:
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| The supplier is activated in the sourcing system and can be used
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| for purchase orders and export-related transactions.
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| |-- [Event: 10] Schedule Re-Check (Periodic compliance review scheduled) --> [Task: 1600] Compliance Monitoring
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|- [Task: 1600] Compliance Monitoring
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| Team: Compliance Office
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| Description:
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| Ongoing monitoring of supplier compliance including periodic re-checks,
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| regulatory updates, and incident tracking.
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| |-- [Event: 10] Update Status (Compliance status updated) --> [Task: 1600] Compliance Monitoring
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| |-- [Event: 20] Trigger Re-Assessment (New risk or regulation identified) --> [Task: 1200] Detailed Compliance Review
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| |-- [Event: 30] Suspend Supplier (Compliance violation detected) --> [Task: 1700] Supplier Suspended
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|- [Task: 1700] Supplier Suspended
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| Team: Compliance Office
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| Description:
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| The supplier is temporarily suspended due to compliance violations
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| or unresolved risks.
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| |-- [Event: 10] Reinstate Supplier (Issues resolved) --> [Task: 1500] Supplier Activated
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| |-- [Event: 20] Permanently Ban Supplier (Severe compliance breach) --> [Task: 1900] Compliance Rejected
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|- [Task: 1900] Compliance Rejected
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| Team: Compliance Office
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| Description:
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| The supplier failed compliance requirements and is not approved
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| for any sourcing or export activities.
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| |-- [Event: 10] Add Comment --> [Task: 1900] Compliance Rejected
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| |-- [Event: 20] Archive Case (Compliance case archived) --> [Task: 1990] Archived
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|- [Task: 1950] Compliance Cancelled
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| Team: Procurement
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| Description:
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| The compliance process was cancelled due to supplier withdrawal
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| or missing response.
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| |-- [Event: 10] Archive Case --> [Task: 1990] Archived
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END
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|- [Task: 1990] Archived
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